Novermber 2024 Minutes
MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 19th NOVEMBER 2024 AT 7.00PM AT THE COUNCIL OFFICE.
Public Forum
No members of the public were present.
In Attendance
Chairman Councillor Richard Brown, John Sanderson, Roger Etches, Peg Sanderson, Shirley Elphick, and Nigel Eborall.
Also present:
ELDC Councillor Craig Leyland
ELDC Councillor Tom Kemp
Joann Greer, Parish Clerk
FC/1/11/24 Opening comments from the Chair
The Chairman made no comments.
FC/2/11/24 Apologies for absence with reason given
Apologies were received from Councillor Williams.
Councillor Liane House resigned due to work commitments. Councillors Gammage and Kisubika had not registered apologies.
FC/3/11/24 Declaration of Members’ interests in accordance with the Localism Act 2011
(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)
No declarations were made.
FC/4/11/24 To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote)
No requests were made.
FC/5/11/24 To receive the draft notes from the Full Council Meeting Tuesday 19 October to be approved as the minutes
It was proposed, seconded, and unanimously resolved to approve the notes as the minutes.
FC/6/11/24 To receive a report from Lincolnshire County Council & East Lindsey District Council
ELDC Councillor Tom Kemp reported the planning request made by the WSPC at the September meeting had been replied in full by the enforcement officer. No breech has been made regarding the pedestrian crossing on Tattershall Road. The other two issues were in hand regarding start dates of refurbishing the village WC’s and the grant opening application process.
ELDC Councillor Craig Leyland informed the council about the recent peer review facilitated by the Local Government Association. The independent review was very positive. A copy will be sent to WSPC.
He also informed the council about a digital workshop to be held at St Peter’s Church on 26th November, 10am – 12 noon.
LCC Councillor was not present.
FC/7/11/24 Financial Matters
a) To approve automated, retrospective, and future payments to be made
It was proposed, seconded, and unanimously resolved to approve the payments as listed below:
Person/Company to be paid Invoice No. Details Amount
£
Coningsby and Woodhall Walking Football 2425/154 Community Grant 500.00
Wave 2425/155 Royal Square Water 3.80 Cr
Pink Marigold Cleaners 2425/156 Office Cleaning 120.00
British Gas 2425/157 ATM electricity 3.22 Cr
Welton Garden Services 2425/158 Grass cutting contract/Cemetery 2,526.00
YU Energy 2425/159 Office electricity 59.17
YU Energy 2425/160 Royal Square electricity 49.41 Cr
Goodwins 2425/161 Hardware items 70.63
TalkTalk Business 2425/162 Phone and Broadband 12.00
Business Waste 2425/163 Office waste removal 10.92
Stephen Long 2425/164 Gardening contract 675.00
Tony Gibbons 2425/165 Village Maintenance/Cemetery 304.50
Payroo 2425/166 Payroll 6.00
British Gas 2425/167 ATM Electricity 17.93
David Dernley 2425/168 Remembrance Drummer 100.00
John Barker 2425/169 Remembrance Bugler 350.00
Adexa Direct Ltd 2425/170 Commercial Filter Coffee Maker 166.80
EDF 2425/171 Office Gas 75.66
J Greer/K Handley/HMRC/LCC Pension 2425/172 Staffing costs 4592.64
J Ward/T Gibbons 2425/173 Royal Square Contract 1060.00
b) To note the bank reconciliation
The bank reconciliation of £108,772.57 as of 31/10/2024 was noted.
c) To receive feedback from the Finance Working Group regarding the 2025/26 budget
The finance working group had scrutinized the detailed accounts and cost centres. They are currently forecasting the precept will need to be increased by approximately 3% to cover recent government staffing accounts and keep in line with inflation.
The final budget will be made by the Full Council at the January meeting when the precept amount is required by ELDC. The Clerk is to provide the most up to date figures prior to that meeting.
FC/8/11/24 To consider Tender Documents for Village Grounds Maintenance and Village General Maintenance and award the April 2025- March 2028 contracts
The tender documents were considered. Only one application for the village maintenance contractor had been received despite advertising. The Council agreed to accept this.
The 3 year village maintenance contract was awarded to Mr Tony Gibbons.
Two applications for the village grass cutting contract were received. It was proposed, seconded, and unanimously resolved to award the 3 year contract to Welton Garden Service.
FC/9/11/24 To receive an update regarding the village Christmas Tree/Light programme
All the Christmas Tree lighting stock has arrived, the new brackets are up, the electrician is progressing the individual exterior sockets. The trees will be put up on Sunday 1st December, timers and electrical supply will be covered from Monday 2nd ready for the light switch on, Friday 6th December at 6.00pm.
10/11/24 To receive an update from the Royal Square Development Working Group
Members of the working group provided their thoughts on what needs to be included in the plans, St Andrews pupils were invited to look at the plans and give feedback.
The Council agreed to progress this project to make it grant funding ready after Christmas.
11/11/24 To receive a report regarding the 2024 Remembrance Day Parade
The event had been successful, with 40 volunteer Marshalls ensuring the safety of members of the public and participants. Some minor issues will require tweaking next year including the church line up and Royal Square barriers and wheelchair spaces.
12/11/24 To consider purchasing a wheelchair for use at the cemetery for people with mobility issues as all private vehicles no longer have access to the cemetery grounds due to damage caused to graves and benches
Due to health and safety concerns and possible litigation the Council agreed by a majority of 4 to 2 not to purchase a wheelchair.
13/11/24 To consider a drainage quote for the Kirkby Lane Cemetery
The quote did not arrive in time for consideration at this meeting.
FC/14/11/24 Planning Matters
a) To consider and respond to Planning Application S/215/01629/24 Erection of 89no. dwellings with associated infrastructure.
LOCATION: Land off Gleneagles Drive, Woodhall Spa
The following comments were raised by Councillors regarding this application: a request to look into the archaeological survey to check if it is suitable and in depth as some artefacts have been located in that area. Secondly consideration is to be given to existing residents with traffic management including clearing mud and debris daily from the highway when needed.
b) To consider and respond to Planning Application S/215/01709 Extensions and alterations to existing dwelling to provide additional living accommodation. LOCATION: 19 St Peters Drive, Woodhall Spa, LN10 6SY
It was proposed, seconded, and unanimously resolved to support this application.
c) To consider and respond to Planning Application S/215/01713/24 Erection of a detached garage and games room (works commenced).
LOCATION: 26 Kirkby Lane, Woodhall Spa, LN10 6YZ
It was proposed, seconded, and unanimously resolved to support this application.
d) To consider and respond to AMENDMENT to Planning Application S/215/01494/24 Erection of a visitors’ centre. Design of building has altered; Caravan sales area has been removed.
LOCATION: Woodhall Country Park, Stixwould Road, Woodhall Spa, LN10 6UJ
It was proposed, seconded, and unanimously resolved to support this application.
Full Planning Permission
The following planning permission details were noted.
S/215/01387/24 Extension and alteration
6 Horncastle Road, Woodhall Spa, LN10 6UZ
Approval of Section 73 Application
S/215/01265/24 Application to vary condition 2, 3 and 4
9 Tor O Moor Road, Woodhall Spa, LN10 6TF
Tree Work Notification
The following tree work notifications were noted.
EZY/0111/24/TCA
T1 Apple reduce by 6m height and 4m spread.
11 Cromwell Avenue
EZY/0112/24/TCA
T1 Oak lift canopy
T2 Magnolia Prune and lift
T3 Conifer Reduce by 2.5m
T4 Prunus Prune back
LOCATION: Victoria Lodge 4, Victoria Avenue, Woodhall Spa
EZY/0113/24/TPA
G4 -15 Oak Trees T1 on plan reduce lateral branches by 3.5m
LOCATION: 34 St Leonards Avenue, Woodhall Spa
EZY/0114/24/TCA
T1 Copper Beech reduce by 3m
LOCATION: 2 Fairmead Court, Stanhope Avenue, Woodhall Spa
EZY/0118/24/TCA
T1 Conifer reduce by 2.5m
T2 Ash reduce lateral branches by 2m
FC/15/11/24 To confirm the date of the December Full Council meeting as the 17th December 2024 at 7.00 p.m.
The 17th December was confirmed as the next meeting date.