2019 Parish Council Minutes of Meetings

MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 19th FEBRUARY 2019 AT 7.30 PM IN THE COUNCIL CHAMBER STANHOPE AVENUE

PRESENT

Councillors: D Clarke (Chairman), R Sanderson, J Frost, I Clarke, M Williams, T Clapton, S Phelan, A Hunter and T Handley 
 
IN ATTENDANCE

Councillor P Bradwell from LCC, Councillor C Leyland from ELDC and J Greer, Parish Clerk were also in attendance.

FC/1/2/19 

CHAIRMAN’S REMARKS

The Chairman started the meeting at 7.20pm as no members of the public attended the public forum.

FC/2/2/19 

APOLOGIES FOR ABSENCE WITH REASON GIVEN 

Councillor M Farrar sent his apologies.

East Lindsey District Council’s Councillor S Gorst also sent her apologies.

FC/3/2/19 

DECLARATION OF MEMBERS’ INTERESTS IN ACCORDANCE WITH THE LOCALISM ACT 2011

There were no disclosable pecuniary interests declared in matters on the agenda, which had not already been declared to the Monitoring Officer at ELDC.

FC/4/2/19

REQUESTS FROM MEMBERS FOR A DISPENSATION ON ANY ITEMS ON THE AGENDA

There were no requests for a dispensation on any items on the agenda.

FC/5/2/19 

NOTES OF THE FULL COUNCIL MEETINGS TO BE APPROVED AS THE MINUTES

a.    Full Council meeting on 15th January 2019

It was proposed, seconded and resolved to approve the notes of 15th January Council meeting as being a true record of the meeting. 

FC/6/2/19 

TO RECEIVE THE DRAFT NOTES FROM

a.    The Planning Committee held on 5th February  

There were no comments. 

b.    The Resource Committee held on 5th February  

Some Councillors had not seen the draft notes as they were only publish earlier in the day. There were no comments.  

FC/7/2/19 

REPORTS FROM CLERK AND COUNCILLORS ON MATTERS OUTSTANDING AND ACTIONS ARISING FROM THE MINUTES

Councillors Clapton and Ford reported back from the surgery held on 9th February. A resident of the village had complained about the hedges on Alexandra Road and stated the road gutters were overgrown and the pavements were in a mess. Councillor Bradwell made a note of the report. 

FC/8/2/19 

REPORTS FROM DISTRICT AND COUNTY COUNCILLORS 

Councillor P Bradwell informed the Council the B1191 is in the process of design work regarding the subsidence on that road. She also stated the road to Martin has several pot holes but its major problem is the breaking of the road surface down the middle of the road. A camera van has been positioned there as motorists are still going over the speed limit, repeater signs are not permitted on that route as the speed limit is only temporary.

The instalment of double yellow lines on Witham Road and Stixwould Road will be going through the consultation process shortly. 

Councillor Bradwell also informed the Council the new trees along Witham Road will be planted in the spring.

At a recent budget meeting £128,000.00 was allocated to weed spraying and grass cuts were back to 3 cuts per year, gulley cleansing has also returned and the pot-hole team now consists of 30 operatives.

Councillor Bradwell said she would like to be involved in the Parish Councils efforts tackling the problems with the verges especially around the woods.

FC/9/2/19

FINANCIAL MATTERS

a.    To approve automated payments and future payments to be made

It was proposed, seconded and unanimously agreed to approve the payment list.

FC/10/2/19 

TO CONSIDER THE RECOMMENDATIONS FROM THE WSPC JUBILEE PARK WORKING GROUP AND RESOLVE ACTION. 

JPWS are currently in the tender process for the development and once this has been completed a firm figure will be established of how much money they will require assistance with. The figure is expected to be around £350,000.00. 

Repayment terms could be incorporated into an increased rent as opposed to the current peppercorn rent agreement. The recommendation stated a loan from PWLB over a 20 year period was a sensible option as it reduces the loan term by 5 years and therefore reduces the risk. Secondly the loan application process must demonstrate how the parishioners have been consulted on the loan and its purpose as it is a loan secured against the precept.

In the unlikely event JPWS default on repayments the guarantor is the precept and parishioners need to be aware of this fact, on present council tax figures from ELDC this would equate to less than £2 annual increase on the parish council precept for a band D property.  

The suggested consultation method was a door to door survey leaflet drop throughout the village funded by the Parish Council following on from a public meeting by JPWS where they explain their plans and the Parish Council explain their due diligence process  as part of the PWLB loan application.

The working group also recommended that a Parish Councillor become a trustee on JPWS for the duration of the loan, and all legal fees are to be paid by JPWS which had been agreed by JPWS.

Professional advice will need to be sought regarding the VAT element of any purchases made by the Parish Council for the project. 

It was proposed, seconded and agreed by 9 votes in favour and 1 abstention to follow the recommendations provided by the working group.

FC/11/2/19 

TO CONSIDER AND RESPOND TO PLANNING APPLICATION S/215/02502/18 THE SPA, CORONATION ROAD. CHANGE OF USE CONVERSION OF EXTENSIONS AND ALTERATIONS TO THE FORMER WOODHALL SPA BATHS TO FORM A MULTI-USE LEISURE FACILITY FOR THE PURPOSE OF A HEALTH CLUB, HOLIDAY LET AND ACCOMMODATION AND RESIDENTIAL ACCOMMODATION AT FIRST FLOOR LEVEL, CONVERSION OF PREVIOUS HYDROTHERAPY POOL INTO HOLIDAY LET UNIT, PROVISION OF CAR PARKS AND CONSTRUCTION OF VEHICULAR AND PEDESTRIAN ACCESS,

The Council could not establish where the location of the 3rd car park was, as parking is a major issue around the woods and specifically outside the Spa and Kinema. They felt the plans did not cover aspects of the original application that were very important and could therefore not make a decision based on the facts presented.

District Councillor C Leyland said he would find out more information about the application and confirmed there would be more time allowed for Parish Council comments.

The Clerk is to invite GN Construction to the next Full Council meeting in March.

FC/12/2/19

TO CONSIDER AND RESPOND TO PLANNING APPLICATION S/215/00066/19 AND S/215/00067/19 LAND REAR OF 101 WITHAM ROAD. APPLICATION TO REMOVE CONDITION NO. 5 AS IMPOSED ON OUTLINE ERECTION REF: S/215/136/17 FOR 150 DWELLINGS WITH MEANS OF ACCESS TO BE CONSIDERED TO INCLUDE DEMOLITION OF THE EXISTING BUNGALOWS AT 99 AND 101 WITHAM ROAD

The Council objected to both applications to remove condition no. 5 stating this would lead to a poor development of mixed housing styles and it makes a mockery of subsequent applications. 

FC/13/2/19 

TO CONSIDER THE KIRKBY LANE CEMETERY REPAIR LIST AND RESOLVE EXPENDITURE

It was proposed, seconded and unanimously resolved to set the budget for the repairs listed at £1220.00. 

FC/14/2/19

TO CONSIDER QUOTES FOR THE NEW CHAIRS IN THE COUNCIL CHAMBERS AS PART OF THE REFURBISHMENT PROGRAMME AND RESOLVE EXPENDITURE

It was proposed, seconded and unanimously agreed to set a budget of £550 for chairs preferably with arms.

FC/15/2/19

TO CONSIDER A LETTER FROM A RESIDENT ASKING FOR AN INVESTIGATION INTO AN ALLEGED GARAGE OPERATION ON ALVESTON AVENUE AND RESOLVE ACTION

Council were aware of a property with many cars in various states of repair on Alveston Avenue but were not aware of any planning applications recently or historically. Councillor Leyland said he would look into the matter at the planning department.

FC/16/2/19

TO SET THE DATE AND TIME OF THE ANNUAL PARISH MEETING AND AGREE FORMAT

It was proposed and seconded to set the date for Thursday 30th May at the National Golf Centre pending availability. The format is to include possible performances from local groups between presentations.  The Resource Committee are to finalise the details.

FC/17/2/19 TO CONSIDER A DRAFT SCI DOCUMENT AND REQUEST FROM LCC REGARDING IMPROVING COMMUNICATIONS ON PLANNING MATTERS AND RESPOND IF NECESSARY

The Council chose not to respond. 

FC/18/2/19 TO CONSIDER AND RESPOND IF REQUIRED TO CORRESPONDENCE RECEIVED SINCE THE LAST MEETING: 

No correspondences were received.

FC/19/2/19 

ITEMS FOR THE NEXT AGENDA

GN Construction

FC/20/2/19 

DATES AND TIMES OF NEXT MEETINGS

Planning Committee Tuesday 5th March 2.30pm
Resource Committee Tuesday 5th March 3.30pm 
Full Council Tuesday 19th March 7.15pm for 7.30pm
The next surgery is scheduled for Saturday March 9th 10.30 am – 11.30 am. Councillors Williams and Frost are to attend.

The Chairman closed the meeting at 9.00 pm