2019 Parish Council Minutes of Meetings

MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 19th MARCH 2019 AT 7.45 PM IN THE COUNCIL CHAMBER STANHOPE AVENUE

PRESENT

Councillors: D Clarke (Chairman), M Williams, T Clapton, N Ford, T Handley, I Clarke, J Frost, S Phelan, Sanderson and A Hunter
 
IN ATTENDANCE

Councillor P Bradwell from LCC, Councillors C Leyland and S Gorst from ELDC and J Greer, Parish Clerk were also in attendance.

FC/1/3/19 

CHAIRMAN’S REMARKS

Due to the extended public forum for planning matters the Chairman was eager to start the meeting at 7.45pm.

FC/2/3/19 

APOLOGIES FOR ABSENCE WITH REASON GIVEN 

No apologies were received.

FC/3/3/19 

DECLARATION OF MEMBERS’ INTERESTS IN ACCORDANCE WITH THE LOCALISM ACT 2011

There were no disclosable pecuniary interests declared in matters on the agenda, which had not already been declared to the Monitoring Officer at ELDC.

FC/4/3/19

REQUESTS FROM MEMBERS FOR A DISPENSATION ON ANY ITEMS ON THE AGENDA

There were no requests for a dispensation on any items on the agenda.

FC/5/3/19 

TO CONSIDER AND RESPOND TO PLANNING APPLICATION S/215/02502/18 THE SPA

The planning application was considered at length It was highlighted that elements of the application form were incorrect regarding employment opportunities and waste collection, however this had been clarified during the public forum, this information would not invalidate the planning application.

It was proposed, seconded and voted by a majority of 8 for and 2 against to support this planning application.

However the Council would like the planning officer to address the following observations:

The large holiday let accommodation causes concern regarding noise and as such the Parish Council would like the planning officer to consider a condition that the accommodation is made available to families and not for Hen and Stag parties or all male or female groups.  

The pump room at the Spa is considered a heritage asset and as such the Parish Council would like to see a condition put in place that the pump room is accessible to the public either via a separate entrance or at allocated dates and times now and in the future.

There were major concerns regarding the traffic flow around the Spa baths which is already congested as people visit the popular businesses in the woods, car parking for the development was considered to be insufficient. 

Suitable landscaping around the building and car parks would be beneficial.

FC/6/3/19

TO CONSIDER AND RESPOND TO PLANNING APPLICATION S/215/00195/18 LAND AT TATTERSHALL ROAD, 43 RETIREMENT APARTMENTS

This application was discussed at length. It was proposed, seconded and voted by a majority of 7 for, 2 against and 1 abstention to support this planning application.

However the following observations are to be sent to the planning officer to be addressed:

The change of design in response to Historic England’s report to alter the angle of the development has brought the building much closer to the road side and this is not seen as an improvement changing the street scene on the entrance to the village. 

The strain on local services is still an issue especially with regards to doctors and dentists. 

The car parking provision at the development were regarded as being insufficient, additional spaces for residents and visitors would be required.

The Council are concerned about the narrow footpath in the direction of the village and down towards the Abbey Lodge and would like to see improvements in both directions, it is very narrow in places and puts pedestrians at risk as vehicles do travel at speed on that section of the road.

If the development is to get permission the Parish Council would request a condition that a bus stop be situated in close proximity to the development. 

FC/7/3/19

TO CONSIDER AND RESPOND TO PLANNING APPLICATION S/215/00405/19 THE DUCK PONDS, SANDY LANE

It was proposed, seconded and unanimously resolved to support the application for 6 holiday cabins on the lake side.
Comments regarding the concerns of increased traffic along the very narrow lane are to be sent to the planning officer.    

NOTES OF MEETINGS TO BE APPROVED AS THE MINUTES

a.   Full Council meeting on 19th February2019

It was proposed, seconded and resolved to approve the notes of 19th February Council meeting as being a true record of the meeting. 

b.   Extraordinary Full Council meeting 5th February 2019

It was proposed, seconded and resolved to approve the notes of the 5th February Extraordinary meeting as being a true record of the meeting.

FC/9/3/19 

TO RECEIVE THE DRAFT NOTES FROM

a.   The Planning Committee held on 5th March   

There were no comments. 

b.   The Resource Committee held on 5th March  

There were no comments.  

FC/10/3/19 

REPORTS FROM CLERK AND COUNCILLORS ON MATTERS OUTSTANDING AND ACTIONS ARISING FROM THE MINUTES

The Clerk informed the Council that Welton Garden Services had been contacted regarding the white picket fence in the village. The contractors will complete the paint work within the next week or so depending on the weather. Payment will be made upon satisfactory completion.

The Clerk also informed the Council that the District of East Lindsey has been in Purdah since the election notices went out on 11th March. ELDC brought their election notices forward, triggering purdah due to the large number of parishes in the district and the time required to receive all the parish councillors’ nomination papers. 

FC/11/3/19 

REPORTS FROM DISTRICT AND COUNTY COUNCILLORS 

Councillor P Bradwell raised concerns about the additional vehicles in and around the Spa and the Kinema and requested a meeting be scheduled after the elections to
address the issues.

Councillor Bradwell also stated she had witnessed many vehicles of all sizes speeding in the village and would like to implement a traffic speed and counting initiative in addition to the Speed Watch campaign. Councillors welcomed the offer.

East Lindsey District Councillor Craig Leyland explained about the two electronic car charging bays in the car park behind The Broadway. They do not take up any disabled parking spaces and will not interfere with the asset transfer programme.

Any contracts made with the company who supplied the charging stations would be made available to the Parish Council, any charges as part of the contract would be negotiated in the asset transfer as an element ELDC would pick up initially.

Councillor Leyland was also asked to look into the house on Alverston Avenue which had permission granted back in the 1990’s to service vehicles, the issue is that the grounds of the house are looking more like a scrap yard with lots of vehicles parked up covered in green moss. There were also reports that vehicles are spilling out of the curtilage of the premises.

FC/12/3/19

FINANCIAL MATTERS

a.   To approve automated payments and future payments to be made

It was proposed, seconded and unanimously agreed to approve the payment list.

FC/13/3/19 

TO CONSIDER THE RECOMMENDATIONS FROM THE WSPC JUBILEE PARK WORKING GROUP FEBRUARY AFTER A MEETING WITH JPWS ON 13TH AND RESOLVE ACTION. 

Tenders for the project should be with JPWS by the first week in April, the total amount requested from the Parish Council will then be known.

There was some debate about a Parish Councillor becoming a Trustee of JPWS or being a member of a project working group. Both options had drawbacks and would be quite onerous on the Councillor assigned to the role. Ultimately the Parish Council’s only interest is advanced information to protect the public purse. It was proposed, seconded and voted 9 in favour and 1 against to request detailed financial information including profit and loss to be presented to the Parish Council on a 6 monthly basis, namely May and November. This would ensure the Parish Council would be able to react if JPWS fell into financial difficulties in a timely manner to adapt the precept accordingly.

It was agreed the Resource Committee should draft the consultation leaflet that would be distributed to all Woodhall Spa premises following a public meeting arranged by JPWS. Due to purdah this cannot happen until after the elections on 2nd May, it was also noted that the Parish Council would not be constitutional until all Councillors signed their acceptance of office paperwork on 16th May, this would also offer time for new Councillors to become aware of the current position. 

FC/14/3/19 

TO NOTE THE DATE CHANGE TO THURSDAY 23RD MAY FOR THE ANNUAL PARISH MEETING

Council noted the date change which was due to the first date falling in the school half term time.

FC/15/3/19

TO CONSIDER AND RESPOND IF REQUIRED TO CORRESPONDENCE RECEIVED SINCE THE LAST MEETING: 

a.   Clerks & Councils Direct publication

b.   To note the appeal decision APP/D2510/W/18/3206690 1 Alexandra Road. The appeal is dismissed.

FC/16/3/19 

ITEMS FOR THE NEXT AGENDA

FC/17/3/19 

DATES AND TIMES OF NEXT MEETINGS

Planning Committee Tuesday 2nd April 2.30pm
Resource Committee Tuesday 2nd April 3.30pm 
Full Council Tuesday 16th April 7.15pm for 7.30pm

The next surgery is scheduled for Saturday April 13th 10.30 am – 11.30 am. Councillors Handley and Hunter are to attend.

The Chairman closed the meeting at 9.35 pm