2020 Parish Council Minutes of Meetings

MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 15th OCTOBER AT 7.15 PM IN THE COUNCIL CHAMBER STANHOPE AVENUE

PRESENT

Councillors: D Clarke (Chairman), J Frost, I Clarke, M Williams, N Ford, T Handley, C Marrs, P Jennings, S Huskisson, C Walker. 
 
IN ATTENDANCE

LCC Councillor P Bradwell and J Greer, Parish Clerk, was also in attendance. 

FC/1/10/19

Chairman’s Remarks

The Chairman did not make any remarks.

FC/2/10/19

Apologies for absence with reason given

Apologies from Councillor R Ayling were noted and accepted. Apologies from ELDC C Leyland and T Kemp were noted. 

FC/3/10/19

Declaration of Members’ interests in accordance with the Localism Act 2011
(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)

No declarations were made.

FC/4/10/19

To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote).

No requests were made.

FC/5/9/19

Notes of meetings to be approved as the minutes

a.   Full Council meeting 17th September 2019

It was proposed, seconded and resolved to accept the amended notes

FC/6/10/19

To receive the draft notes from committees

a.   The Planning Committee held on 1st October 2019

No comments or questions were raised.

b.   The Resource Committee held on 1st October 2019

No comments or questions were raised.

FC/7/10/19 

Reports from Clerk and Councillors on matters outstanding and actions arising from the minutes 

No comments were made.

FC/8/10/19 

To receive reports from District and County Councillors 

LCC Councillor Bradwell stated that recent drainage works on Albany Road has made this a flood free zone. Recent rain had not caused any internal flooding on Stanhope Avenue although areas within the village still have the potential to gather water and this would be monitored. The cost of fixing the leak on Stanhope Ave are prohibitive at the moment and there is no scheduled date for repairs. 

FC/9/10/19

Financial Matters 

a.   To approve automated payments and future payments to be made

It was proposed, seconded and resolved to make the payments as listed above.

FC/10/10/19

To confirm the arrangements for the Remembrance Day Parade

The volunteer numbers are to be confirmed. The next working group meeting regarding the roundabout is scheduled for 2pm on Thursday 24th October.

FC/11/10/19

To confirm arrangements for the Christmas tree and carol service programme and assign Councillor roles

The order form were ready, Councillor Handley and the Clerk would start with the project next week. 

FC/12/10/19

To receive an update regarding JPWS grant development and proposed start and completion of building works
Clarification is still sought as to how the LEADER programme identifies the PWLB loan. JPWS has confirmed with them that it is not state aid. The Parish Council will not draw the PWLB funds until the LEADER grant has been confirmed.

FC/13/10/19

To consider the outcome of the ELDC asset transfer meeting on 4th October and resolve action and expenditure if required
Councillors met with Neil Cucksey from ELDC. The decision to go ahead with the asset transfer is still planned with a firm decision for the asset transfer expected in December.  The meeting with ELDC suggested a phased approach to the asset transfer with the land items being phase 1 and the car parks phase 2 due to the need for additional work that is required before the parish Council could operate the car parks.

The Council confirmed they did not want to take on the public toilets, the offices and the lane behind the shops although it was open to any further financial discussions on the toilets.

FC/14/10/19

To consider the outcome of the verge meeting on 4th October and resolve action and expenditure if required

The meeting took place on site with Parish Councillors and LCC. There is an option to widen the road by excavating the undergrowth opposite the Tea House. The Kinema visitors would need to be encouraged to use the car park for Kinema guests and the introduction of verge protectors would be beneficial.

To introduce a one way system from the Tea House to Coronation Road and create a possible pedestrian area on King George Avenue would require LCC to change the status of the road. An alternative suggestion was to incorporate King George Avenue into the one-way system.  Any proposals would require public consultation with maps and drop in sessions.   

It was proposed, seconded and unanimously resolved to move this project forward in the New Year with consultation and drop in sessions available to the public and coordinated with LCC.

FC/15/10/19

To respond to BT’s consultation to remove the payphone at the Tattershall Road with Witham Road junction which has been used just 4 times in the last 12 months

It was proposed, seconded and resolved by a majority vote to object to BT’s proposal to remove the phone box as it is considered a community asset.

FC/16/10/19

To consider issues raised at the Parish Council surgery and resolve any action if required

a.   An invitation for Councillors to be involved in the St Andrew’s next Parliament Week programme in November. Details pending response

Councillors J Frost and I Clarke volunteered to take part. 

b.   A complaint was received about overgrown hedges on Stanhope Avenue and Tor O Moor Road but the matter has now been resolved.

FC/17/10/19

To consider appointing more Councillors onto the Resource Committee

It was proposed, seconded and unanimously resolved to appoint Councillor M Williams to the Resource Committee.  

FC/18/10/19

To consider and respond if required to correspondence received since the last meeting: 

a.   To acknowledge 2 e mails complaining about access to the cricket pitch

LCC Footpath Officer had looked into the matter and had the recognised footpath reinstated at the top of the field.

The second issue was the area known as the Snicket had also been closed off to the public. It was proposed seconded and unanimously resolve to invite the cricket club to a meeting to discuss this area.

b.   To consider requests from local businesses to be included in the advert section of the village map boards.

It was proposed, seconded and unanimously resolved that Councillor Handley and the Clerk would form this working group.

FC/19/10/19

Items for the next agenda

No items were brought up at the meeting. Councillors were reminded to inform the Clerk one week prior to the meeting for any agenda items for the next meeting. 

FC/20/10/19

Dates and times of next meetings

Planning Committee 2.30pm 5th November 

Resource Committee 3.30pm 5th November   

Surgery 10.30am – 11.30am 9th November

Full Council meeting 7.00pm 19th November 

The Chairman closed the meeting at 8.55pm