FC August 2021 Minutes
MINUTES OF THE WOODHALL SPA PARISH COUNCIL FACILITIES COMMITTEE MEETING HELD ON WEDNESDAY 19th AUGUST AT 2.30PM
Present
Councillors: J Needham, D Bollard and M Williams
In attendance
Joann Greer, Parish Clerk
Councillor Garret Withington
FA/1/8/21
Comments from the Chair
Councillor Needham made no comments.
FA/2/8/21
Apologies for absence with reason given
Apologies from Councillors Truss, Brown, Ford and Moscrop were received and accepted.
FA/3/8/21
Declarations of Members’ interests
No declarations were made.
FA/4/8/21
Requests from members for a dispensation on any items on the agenda
There were no requests for a dispensation on any items on the agenda
FA/5/8/21
To approve the notes of the Facilities Committee Meeting held on 13th July 2021 as being a true record of the meeting
Minutes at 6a to include visual as the means to manage quality control and the community grant application requested from the Lions and Rotary was for £1500.00. It was then proposed, seconded, and resolved to accept the notes as the minutes.
FA/6/8/21
To review WSPC Project updates
The Project Table was reviewed in full, please see the updated table attached.
6a) Confirm participants and arrangements for item 20.
The walking talking WSPC 2 hour event and open day is confirmed for Saturday 18th September starting at 10.30 am. It was agreed all Councillors are to be contacted to confirm attendance and location. The first of these events will start at Royal Square and proceed passed Chapmans Corner, the closed churchyard, up Stixwould Road and through the Pine Woods via Coronation Road, continuing onto Spa Road onto The Broadway turning into Stanhope Avenue to finish back at the Council offices for refreshments.
Posters, advertising banner and electronic means will be used to advertise the event.
6b) Consider item 17 – village planting contract and resolve action.
It was proposed, seconded, and unanimously agreed for the Clerk to ask volunteer groups is they could manage Chapman’s Corner and the 2 flower beds at the closed churchyard. The Clerk is to instruct the village maintenance contractor to reinstate grass at the site of the memorial garden at the Kirkby Lane Cemetery with a garden ornamental sundial to mark the access point.
6c) Consider item 13 – a response is required to Boston Borough Council on land development opportunities for extended cemetery locations and to consider other opportunities.
The Clerk is to seek further clarification from BBC regarding covenants and restrictions placed on the land currently being considered.
The search is to continue for other locations.
FA/7/8/21
To consider the response from Richard Fenwick regarding the verge markers, resolve budget and contractor for installation.
After a successful meeting with Richard Fenwick from the Highways Department WSPC can go ahead and erect bollards to protect the verges on Stixwould Road and introduce a wildflower meadow on the wide verge opposite the tennis club. Councillor Needham agreed to research appropriate styles of bollards and generate a budget cost for the project along with sourcing seeds for the wild flower area. Full Council will be required to resolve the budget for this project at the next meeting in September.
Highways have agreed to implement a trial one way system through the Pine Woods to alleviate traffic and parking congestion.
FA/8/8/21
To receive an update from the Lincolnshire Diocese regarding improving the St Andrew’s Closed Churchyard
The Clerk has been instructed by the Diocese that no further work can be undertaken until an investigation has been completed, any further works will require a faculty provided by the Diocese solicitors with the cost being met by WSPC. In light of this information all plans for the closed churchyard have been put on hold.
FA/9/8/21
To confirm the date of the next Facilities Committee meeting
As Councillors are sending apologies for many of the Facilities Committee meetings, which have led to 2 meetings being postponed due to being inquorate, ut was agreed to try an evening time slot for the meeting in the anticipation Councillors who work will be available to attend.
It was proposed, seconded, and unanimously resolve to hold the next meeting on TUESDAY 14TH SEPTEMBER at the Parish Council office commencing at 6.30PM