February 2025 Minutes
MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 18th FEBRUARY 2025 AT 7.00PM AT THE COUNCIL OFFICE.
Public Forum
One member of the public present who expressed concerns that the one-way system for Spa Road had been approved by LCC. He drew the Council’s attention to the Public Consultation event which had taken place in June 2023 at which the majority present had not been in favour of the proposed scheme. The issues which he raised regarding the proposal were access for larger vehicles/emergency vehicles along Spa Road, ad hoc closures and how access will be maintained and will adequate signage be put in place whilst Sat Navs were updated. He informed the meeting that he had spoken to Cllr Bradwell regarding his concerns.
Cllr Leyland (ELDC) responded that the traffic issue needed addressing as Woodhall is a major attraction and the roads are deteriorating.
In Attendance
Chairman Councillor Richard Brown, John Sanderson, Rod Williams, Shirley Elphick, Nigel Eborall
Also present:
Joann Greer, Parish Clerk
Karen Handley, Assistant Clerk
FC/1/02/25 Opening comments from the Chair
The chairman welcomed everyone to the meeting but had no further comments.
FC/2/02/25 Apologies for absence with reason given
Apologies from Councillors Gammage, Etches and Watts were noted and accepted as were apologies from District Council Thomas Kemp.
Apologies from LCC Councillor P Bradwell had not been received.
FC/3/02/25 Declaration of Members’ interests in accordance with the Localism Act 2011
(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)
No disclosures were made.
FC/4/02/25 To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote)
None
FC/5/02/25 To receive the draft notes from the Full Council Meeting Tuesday 21st January 2025 to be approved as the minutes
It was proposed, seconded, and unanimously resolved to accept the notes as the minutes.
FC/6/02/25 To receive a report from Lincolnshire County Council & East Lindsey District Council
No representatives from LCC.
Councillor Leyland informed the Council of Grant Funding available from Grass Roots funding of up to £25,000 and funding up to £40,000 available from April. The implications of Devolution were liable to have an impact; the LCC elections were going ahead in May but elections for ELDC in 2027 may not go ahead. It is also likely that Parish Council will have more power and their role will change. The Boundary Commission may make changes because of Devolution. Councillor Leyland was asked about the refurbishment of the Public Toilets and when this was liable to go ahead. Councillor Leyland will follow this up and report back to the Council.
FC/7/02/25 Financial Matters
a) To approve automated, retrospective, and future payments to be made
It was proposed, seconded, and unanimously resolved to approve the payments listed below.
|
Person/Company to be paid |
Invoice No. |
Details |
Amount £ |
|
LALC |
2425/216 |
Planning training |
36.00 |
|
Viking |
2425/217 |
Toner Cartridges |
262.12 |
|
Business waste |
2425/218 |
Office waste removal |
21.84 |
|
Wave |
2425/219 |
Royal Square Water |
1.79Cr |
|
Welton Garden Services |
2425/220 |
Cemetery Maintenance |
642.00 |
|
EDF |
2425/221 |
Office Gas |
132.86 |
|
YU Energy |
2425/222 |
Office Electricity |
64.53 |
|
YU Energy |
2425/223 |
Royal Square Electricity |
0.00 |
|
Tony Gibbons |
2425/224 |
Village Maintenance/Cemetery/Office |
458.50 |
|
British Gas |
2425/225 |
ATM Electricity |
21.15 |
|
Payroo |
2425/226 |
Payroll |
6.00 |
|
Pink Marigold Cleaners |
2425/227 |
Office Cleaning |
120.00 |
|
TalkTalk |
2425/228 |
Phone and Broadband |
12.00 |
|
J Greer/K Handley/HMRC/LCC Pension |
2425/229 |
Staff Costs |
3612.99 |
|
House of Tents |
2425/230 |
Pop up Gazebo |
216.00 |
|
S Long |
2425/231 |
Gardening contract |
610.00 |
|
J Ward/T Gibbons |
2425/232 |
Royal Square Contract |
1060.00 |
|
Wave |
2425/233 |
Office Water bill |
65.40 |
b) To note the bank reconciliation
The bank reconciliation of £74,717.14 as of 30/01/2025 was noted.
FC/8/02/25 To receive a report from Cllr Sanderson regarding the on-site meeting with LCC revisiting highway matters and respond.
Cllr Sanderson had circulated a list of priorities prior to the meeting which had been drawn up after he and Cllr Etches had met with Richard Fenwick from Highways. The key issues were the one-way system, Zebra crossings, Speed limits and double yellow lines which were agreed by the Council. It was proposed, seconded and unanimously agreed to send this list to Richard Fenwick.
FC/9/02/25 To consider the report from the Royal Square Development working group and resolve action including a community consultation event in March
A date was suggested of Saturday March 15th from 10.00a.m.-2.00 p.m. for a consultation event in Royal Square to gauge public opinion regarding proposed ideas for the rejuvenation of the Square. A short questionnaire will be devised and images presented for the public to comment on.
Proposed, seconded and unanimously agreed to hold the consultation event on 15th March.
FC/10/01/25 Planning Matters
To consider and respond to Planning Applications
a) S/215/00107/25 – Conversion of existing dwelling into 2no. dwellings
Location: Raftsund, Cromwell Avenue, Woodhall Spa.
The Council could not comment on this application due to certain anomalies which needed clarification; these were the difference in the Southeast elevation diagrams and the location of the property. The proposed design showed the exterior of the building being altered. The application stated that the scale and proportion of the dwelling is not impacted, with all alterations limited to the internal layout of the property. The proposed site location map shows the property on the corner of Stanhope Avenue and Alverston Avenue which is incorrect. The property is located on the corner of Stanhope Avenue and Cromwell Avenue.
b) S/215/00013/25 – Section 73 application to vary condition no. 2 (approved plans) as previously imposed on planning permission reference N/215/02473/23 for the section 73 application in connection with planning permission reference S/215/00683/20 (reserved matters) following the grant of outline planning permission reference no. S/215/01572/16.
Location: Phase 1 Land at rear of 99 and 101, Witham Road, Woodhall Spa.
The Council had no comment to make on this application.
c) S/215/00067/25 – Section 73 application to vary condition no. 3 (number of children) previously imposed on planning permission S.215/01006/24 for the change of use of existing dwelling to a mixed-use dwelling and childcare on domestic premises business.
Location: 9 Spa Road, Woodhall Spa
The Council do not support a variance of condition no.3 to increase the number of children from 15-24 at any one time. The application did not specify any changes which would enable the building to accommodate more children with regard to toilet provision, age range of children or how an increase in parking needs would be met. The condition was imposed in S/215/01006/24 in the interests of neighbour amenity and highway safety. The Council do not support this application.
d) S/215/0061/25 – Erection of a car port, parking area, shed and timber fencing with vehicular and pedestrian access gates.
Location: Hazelmere, Tattershall Road, Woodhall Spa, LN10 6TW
The Council proposed, seconded and unanimously agreed to support this application
Approved Planning
The following were noted by Councillors.
S/215/01914/24 extension to 26 Heather Close
S/215/01842/24 Extension to 9 Tor O Moor Road plus planning notice
Tree Work Notification
The following tree works were noted.
EZY/0011/25/TCA
Proposed tree works T1 – Oak – tidy up and rebalance the remainder of the canopy
T – 2 - Lime - lift lower branches to approx. 4m from the ground
Location: Eslaforde, Alveston Avenue, Woodhall Spa
FC/11/02/25 To confirm the date of the March Full Council meeting as the 18th March
The date was confirmed.
Meeting closed at 8.05 p.m.