June 2025 Minutes
MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 17TH JUNE 2025 AT 7.00PM AT THE COUNCIL OFFICE.
Public Forum
Two members of the public present, one of whom addressed the Council on item 14 on the agenda. She explained in more detail how the Scouts were proposing to raise money to support the Poacher International Jamboree event 1st-8th August 2026 in Lincoln. The support of the Council would be appreciated in supporting the fund-raising events.The Council thanked her for addressing the Council and commended her on how well the presentation went.
In Attendance
Chairman Councillor Richard Brown, John Sanderson, Rod Williams, Chris Watts, Keith Scarborough, Shirley Elphick and Roger Etches
Also present:
Karen Handley, Assistant Clerk
FC/1/06/25 Opening comments from the Chair
The chairman welcomed everyone to the meeting and apologised for the confusion over the procedure to co-opt Councillors at the last meeting.
FC/2/06/25 Apologies for absence with reason given
Apologies from Councillor Eborall and Gammage were noted.
FC/3/06/25 To consider candidate for co-option and resolve action
It was proposed, and seconded, to unanimously co-opt candidate Marcus Williams as a parish councillor.
FC/4/06/25 Declaration of Members’ interests in accordance with the Localism Act 2011
(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)
None
FC/5/06/25 To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote)
None
FC/6/06/25 To receive the draft notes from the Full Council Meeting Tuesday 20th May 2025 to be approved as the minutes
It was proposed, seconded, and unanimously resolved to accept the notes as the minutes.
FC/7/06/25 To receive a report from Lincolnshire County Council & East Lindsey District Council
No representatives from either Council were present.
.
FC/8/06/25 To review Standing Orders and amend where necessary
Due to an update to the Procurement Act 2023 and 2024 an amendment is needed but the Council proposed, seconded and unanimously agreed to adopt the Standing Orders with this amendment made.
FC/9/06/2025 To review Financial Regulations and amend where necessary
The Council proposed, seconded and unanimously agreed to provisionally adopt the new LALC Financial Regulations with any point specific to WSPC from the old regulations being added to this policy by the assistant clerk. This will be on the agenda for the next meeting for Council to formally adopt.
FC/10/06/2025 To review the LALC co-option policy and discuss adopting for WSPC
The Council reviewed the above policy but felt that it needed to be more specific. Councillor Watts volunteered to review other co-option policies and produce a co-option policy for discussion at the next meeting.
FC/11/06/2025To approve automated, retrospective, and future payments to be made
a) It was proposed, seconded, and unanimously resolved to approve the payments listed below.
|
Person/Company to be paid |
Invoice No. |
Details |
Amount £ |
|
Information Commissioner’s Office |
2526/042 |
Renewal of Data Protection |
47.00 |
|
Wave |
2526/043 |
Office Water |
65.58 |
|
Paul McFahn |
2526/044 |
Office Window Cleaning |
16.00 |
|
Wave |
2526/045 |
Royal Square Water |
Cr 0.93 |
|
Taxing Times |
2526/046 |
Internal Audit |
120.00 |
|
AGI Landscape and Garden Design |
2526/047 |
Design works and first stage general presentation plans Royal Square |
2,000.00 |
|
Pink Marigold Cleaning |
2526/048 |
Office Cleaning |
120.00 |
|
Welton Garden Services Ltd |
2526/049 |
Cemetery Maintenance/Village Maintenance |
4620.00 |
|
Stephen Long |
2526/050 |
Gardening contract |
119.50 |
|
TalkTalk |
2526/051 |
Broadband and phone |
100.94 |
|
J Ward/T Gibbons |
2526/052 |
Royal Square Contract |
1060.00 |
|
Tony Gibbons |
2526/053 |
Village Maintenance/Cemetery |
198.00 |
|
YU Energy |
2526/054 |
Office electricity |
46.62 |
|
Yu Energy |
2526/055 |
Royal Square electricity |
24.44 |
|
Viking |
2526/056 |
Safety Signs |
31.15 |
|
British Gas |
2526/057 |
ATM electricity |
21.15 |
|
Karen Handley |
2526/058 |
Mileage Claim-Internal Audit |
32.40 |
|
K Handley/HMC/LCC Pensions |
2526/059 |
Staff Costs |
1019.34 |
|
EDF |
2526/060 |
Office Gas |
70.73 |
|
Business Waste |
2526/061 |
Office Wheelie Bin |
24.57 |
|
Payroo |
2526/062 |
Payroll software |
6.00 |
b) To note the bank reconciliation
The bank reconciliation of £89,769.44 as of 29/05/2025 was noted.
FC/12/06/25 To note the internal auditor’s comments on the AGAR
The Chairman informed the meeting that no issues had been raised.
FC/13/06/25
a) To consider and approve the Annual Governance Statement 2024-2025
It was proposed, seconded and unanimously agreed to approve the Annual Governance Statement
b) To consider and approve the Accounting Statement 2024-2025
It was proposed, seconded and unanimously agreed to approve the Annual Governance Statement
c)To note the dates for the Exercise of Public Rights
These were noted by the Council.
FC/14/06/25 To consider a request from 1st Woodhall Scouts for support with fundraising activity in Woodhall Spa
It was proposed, seconded and unanimously agreed to support the fundraising efforts of the scouts to facilitate their attendance at the International Jamboree event in 2026.
FC/15/06/25 To receive a report on the progress of grant applications for Royal Square and resolve further action to be taken.
Two grants have been applied for; the Councillor Grant for £2,000 and the ELDC GRASSroots funding for £24,999. Thanks were given to Cllr Watts and Etches for their work on the GRASSroots funding application.
A meeting will be arranged to discuss next steps as more precise costings will be needed to apply for Heritage Lottery funding.
FC/16/06/25 To note the incident in Royal Square and action taken
A Parishioner reported that his wife had tripped over raised slabs at the Station Road entrance to Royal Square. This has been repaired by the Council. A question has been raised regarding the precise details of the asset transfer from ELDC. Assistant Clerk was asked to look over the documents to find this information.
FC/17/06/25To agree the date for interview for potential applicants for the vacant Clerk position and agree an interview panel
It was proposed, seconded and unanimously agreed that the Chair, Vice Chair and assistant Clerk should be on the interview panel. The date will be agreed when the Council has a list of applicants.
.
FC/18/06/2025 To consider the complaints received regarding the parking of advertising vehicles in the village and resolve action
After discussion the Council agreed that as the vehicles were parked legally there was little action the Council could take.
FC/19/06/25 Planning matters
02308/25/FUL Extension and alterations to existing dwelling to provide additional living accommodation
Location: Crossways Cottage, Sandy Lane, Woodhall Spa, Lincolnshire LN10 6UR
It was proposed, seconded and unanimously agreed to support this application
02280/25/LBA Listed Building Consent-Conversion of and alterations to existing outbuildings and existing dwelling to provide guest accommodation.
Location: Old Abbey Farm, Abbey Lane, Kirkstead, Lincolnshire, LN10 6UH
It was proposed, seconded and unanimously agreed to support this application
02318/25/FUL Erection of a dwelling and alterations to existing vehicular access
Location: Land rear of 24, Horncastle Road, Woodhall Spa, Lincolnshire, LN10 6UZ
It was proposed, seconded and unanimously agreed to support this application. The Council did wish to highlight the increasing pressure being put on the sewage system as a result of the increased development along Horncastle Road.
02279/25/FUL Conversion of and alterations to existing outbuildings and change of use of existing dwelling, which is a listed building, to provide guest accommodation, erection of a sauna building, construction of 3no. plunge pools and the installation of 1no.hot tub.
Location: Old Abbey Farm, Abbey Lane, Kirkstead, Lincolnshire, LN10 6UH
It was proposed, seconded and unanimously agreed to support this application
Full Planning
The following were noted by the Council.
S/170/01268/24 Section 73 application to vary condition no.3 (renewable technology scheme), condition no.4 (learning outcomes), condition no.5 (materials), condition no.6 (windows), condition no.7 (doors) and condition no.13 (ecological enhancement scheme) as previously imposed on planning permission reference S/170/00123/22 for the erection of 1no dwelling.
Location: Woodland Manor, Sandy Lane, Woodhall Spa, LN10 6UR
S/215/00146/25 Erection of a white dome structure for leisure, health and well-being activities
Location: Jubilee Park, Stixwould Road, Woodhall Spa, LN10 6QH
FC/20/06/25 To confirm the date of the July Full Council meeting as the 15th
The date was confirmed.
Meeting closed at 8.34 p.m.