2025 Minutes

MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 18th NOVEMBER 2025 AT 7.00PM AT THE COUNCIL OFFICE.

Public Forum

Two representatives from Woodhall Spa Croquet Club, based in Jubilee Park, explained that it had been suggested to them, by the CEO, that there was a possibility the Club could be moved to the Rally Field. The present location is too small for expansion and tree roots are causing damage to the lawn. Their intention, if a move was possible, is to create 2 full size lawns, if not a third. Development is needed if the club is to be competitive. Councillors had already had the proposals sent to them and it is an agenda item for Councillors to discuss further.

In Attendance

Chairman Councillor Richard Brown, Marcus Williams, Andrew Gammage, Keith Scarborough, Shirley Elphick, David Charles, Roger Etches, Patricia Bradwell, Chris Watts and Rod Williams

Also present: 

Karen Handley, Parish Clerk

LCC Councillor Natalie Oliver

ELDC Councillor Craig Leyland

FC/1/11/25 Opening comments from the Chair 

The Chairman had no comments.

FC/2/11/25 Apologies for absence with reason given 

Apologies were received ELDC Councillor Tom Kemp.

FC/3/11/25 Declaration of Members’ interests in accordance with the Localism Act 2011

(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)

Councillor R Williams and Councillor D Charles declared an interest in item 10 on the agenda.

FC/4/11/25 To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote)

No requests were made

FC/5/11/25 To receive the draft notes from the Full Council Meeting Tuesday 21st October  2025 to be approved as the minutes

It was proposed, seconded, and unanimously resolved to accept the notes as the minutes.

FC/6/11/25 To receive a report from Lincolnshire County Council & East Lindsey District Council  

Councillor Oliver had no updates on Highway issues; the Archer Survey results on Stixwould Road had found no justification for a fixed speed sign. There were 100-ton bags of salt available should the Council require one. 

ELDC Councillor Leyland informed the Council of the funding opportunities available, 

the planning application from Glenholme was ongoing and the Council may be able to benefit from s106 money from the proposed development on Tattershall Road. In response to a question regarding the Public Toilets, Cllr Leyland couldn’t be specific about when work would start but it would be this financial year.

FC/7/11/2025 To approve automated, retrospective, and future payments to be made

a) It was proposed, seconded, and unanimously resolved to approve the payments listed below.

b) To note the bank reconciliation

The bank reconciliation of £104,593.80 as of 30/10/2025 was noted.

c) To receive a report from the Finance working group on the budget

The finance working group had scrutinized the detailed accounts and cost centres. A further meeting will be held on 4th December 2025 to finalise the budget.

FC/8/11/25 To consider a request from Woodhall Croquet Club to relocate the Croquet Court to Rally Field and resolve any further action

The Chair commented on the lease agreement signed in February 2024 which stated that the Woodhall Spa Community could use Rally Field for twelve days per year. The only expression of interest has been from a local school who would like to use it next year for an event. It was proposed, resolved and unanimously agreed that a further meeting be arranged between The Council, Jubilee Park and the Croquet Club to discuss this issue further.

FC/9/11/25 To receive a report on progress regarding the Royal Square Tender

The Clerk circulated the Tender and asked for feedback before the end of the month. 

FC/10/11/25 To consider a request from Rotary to fly the winning design from the Woodhall  Spa Flag competition on the flagpole in Millenium Garden.

It was proposed, seconded and unanimously RESOLVED to agree to this request.

FC/11/11/25 To receive a report regarding the Remembrance Day Parade and consider any changes which need to be made for 2026

Overall the event had gone well. There were some slight issues which need to be resolved for next year. The Clerk will arrange a meeting after Christmas with the Church, RBL to discuss next year’s parade.

FC/12/11/25 To receive a report on the Christmas Light switch on event 5th December and to resolve any further action

Councillor Etches reported that the electrician will be checking all sockets and ensuring that the new Festoon Lights and Icicle lights are installed. Cllr Charles has organised the itinerary for the event which will include St Andrew’s and Woodhall Spa Community Band performing. 

FC/13/11/25 To receive a progress report regarding the refurbishment of the Victorian signage above the shops on Broadway and resolve any further action needed

Cllr Watts informed the Council that a grant application had gone in by the 17th November deadline. This was for the refurbishment of the Victorian Signage and also the white picket fence on Broadway. The hope is that the work should be completed by April 2026 with minimal disruption to business.

FC/14/11/25 To consider a request from the Business Group to use Royal Square as part of the Christmas weekend 13th-14th December

After clarification that no stalls would be located in the Square, it was proposed, seconded and unanimously RESOLVED to allow the Business Group the use of Royal Square.

FC/15/11/25 To note the information from Lincolnshire County Council regarding the Addition of Public Footpath number 1145 between the Broadway and Manor Estate Woodhall Spa Definitive Map Modification Order 2025.      This information has been placed on the website and the Parish Council noticeboard.

FC/16/11/25 To consider the information received on the Archer Survey on Stixwould Road                                                                                                       The results of the surveys together with an analysis of the collision data show that the criteria required for either fixed or mobile speed camera enforcement is not met.

FC/17/11/25 Clerk’s correspondence

• Letter regarding Green Lane and the volume of traffic using this route

• Parishioner concern regarding the number of vehicles, particularly on Alverston Avenue and Witham Road who Are parking on grass verges.

Both of the above have been noted by Cllr Oliver. She was also asked to chase the date for the yellow lines on Witham Road from the Roundabout to Came Court, as no date as yet been set for this work to progress.

• To note the notice regarding the outbreak of Avian Flu

Noted by Councillors

FC/18/11/25

To consider and respond to Planning Applications 

03464/25/FUL Extensions and alterations to existing dwelling to provide additional living accommodation, and the erection of a detached annexe

Location: 25 Stixwould Road, Woodhall Spa, Lincolnshire, LN10 6QH

It was proposed, seconded and unanimously RESOLVED to support this application.

03542/25/OUT Outline erection of two dwellings

Location: 33 Stixwould Road, Woodhall Spa Lincolnshire LN10 6QH

It was proposed, seconded and unanimously RESOLVED to object to this application.

The Council objected due to the footprint of the proposed development and the need for the bungalows due to recent developments along Tattershall Road.

03581/25/FUL Extension to existing dwelling to provide additional living accommodation and erection of an outbuilding

Location: 109 Witham Road, Woodhall Spa, Lincolnshire

It was proposed, seconded and unanimously RESOLVED to support this application.

Full Planning

The following were noted by the Council.

02556/25/FUL 9 Spa Road, Lincolnshire, LN10 6PZ

Tree Works

Noted by Councillors

EZY/0101/TCA Mrs Bousfield 

PROPOSALS: T2 - Lime spp, - T2 Lime - canopy lift of 4m and clear a BT wire  by Approx T3 - Oak spp, - T1 Oak - Reduce branches overhanging 

LOCATION: Kenilworth, 17,Sylvan Avenue, Woodhall Spa, LN106SL 

REASON(S): T2 - To clear a BT T3 - Touching the summer house roof back by approx. 3m 1.5m wire

EZY/105/TCA Mr Hudson

Proposed works to tree(s) within the Woodhall Spa Conservation Area,

Tree(s): T1,T2,T3,T4.T5,T6

T1 Lime removal, T2 Prince Alberts Yew removal, T3 Lime spp removal, T4 Mixed conifers removal, T5 Mixed conifers removal, T6 Cornelian Cherry removal

LOCATION: Beech House, 15,Sylvan Avenue, Woodhall Spa, LN106SL

FC/19/11/25 To confirm the next Full Council meeting as Tuesday 16th December 2025 at 7.00 p.m.

The date was confirmed.

Meeting closed at 8.41 p.m.