July 2025 Minutes
DRAFT MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 15TH JULY 2025 AT 7.00PM AT THE COUNCIL OFFICE.
Public Forum
One member of the public present who addressed the meeting with regard to item 15 on the agenda which was a community grant funding application for Woodhall Spa Community Band.
In Attendance
Chairman Councillor Richard Brown, John Sanderson, Marcus Williams, Chris Watts, Keith Scarborough, Shirley Elphick, David Charles, Nigel Eborall and Roger Etches
Also present:
Karen Handley, Assistant Clerk
FC/1/07/25 Opening comments from the Chair
The chairman welcomed everyone to the meeting.
FC/2/07/25 Apologies for absence with reason given
Apologies from Councillor Gammage were noted.
Apologies also received from LCC Councillor Oliver and ELDC Councillor Kemp
Councillor Rod Williamsabsent.
FC/3/07/25 Declaration of Members’ interests in accordance with the Localism Act 2011
(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)
None
FC/4/07/25 To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote)
None
FC/5/07/25 To receive the draft notes from the Full Council Meeting Tuesday 17th June 2025 to be approved as the minutes
It was proposed, seconded, and unanimously resolved to accept the notes as the minutes.
FC/6/07/25 To receive a report from Lincolnshire County Council & East Lindsey District Council
No representatives from Lincolnshire County Council were present.
ELDC Councillor Leyland explained the various funding streams which were available of which the Parish Council had received £2,000 from the Councillor Grant Fund. Councillor Watts to liaise with Craig regarding further funding for the Royal Square development plans Leyland had spoken to Highways regarding issues within the village; Albany Road would be resurfaced in the next financial year 2026-27, Tattershall Road 2028-29 and an investigation was underway as to the best course of action to take on Mill Lane. The Public Toilets are to be refurbished as a matter of urgency and the ground adjacent hopefully improved.
Cllr Leyland distributed ELDC plans for Greater Lincolnshire. LCC had submitted plans which differ. All plans need to be submitted to the Government by November.
It is inevitable that the role of Parish Councils will change, and the role of Councillors will also evolve.
FC/7/07/2025 To adopt Financial Regulations
The Council proposed, seconded and unanimously agreed to adopt the Financial Regulations.
FC/8/07/2025To approve automated, retrospective, and future payments to be made
a) It was proposed, seconded, and unanimously resolved to approve the payments listed below.
|
Person/Company to be paid |
Invoice No. |
Details |
Amount £ |
|
Cuttlefish |
2526/063 |
1Rackspace mail account |
26.00 |
|
Welton Garden Services |
2526/064 |
Cemetery/Grass Cutting |
2400.00 |
|
YU Energy |
2526/065 |
Station Road Electricity |
22.95 |
|
YU Energy |
2526/066 |
Office Electricity |
42.07 |
|
Pink Marigold Cleaners |
2526/067 |
Office Cleaning |
150.00 |
|
Wave |
2526/068 |
Royal Square Gardens Water |
Cr. 0.11 |
|
TalkTalk |
2526/069 |
Office phone and Broadband |
36.18 |
|
ICCM |
2526/070 |
Institute of Cemetery and Crematorium Management Annual membership |
105.00 |
|
Harrison Flagpoles |
2526/071 |
Rotary Flagpole |
699.03 |
|
S Long Gardening Services |
2526/072 |
Gardening Contract x2 |
1200.00 |
|
Business waste |
2526/073 |
Office waste |
12.01 |
|
J Ward/T Gibbons |
2526/074 |
Royal Square Contract |
1060.00 |
|
Viking |
2526/075 |
Office Print Cartridges/Stationary |
267.06 |
|
SLCC |
2526/076 |
Deferral Fee for CiLCA |
75.00 |
|
Payroo Star |
2526/077 |
Payroll |
6.00 |
|
British Gas |
2526/078 |
ATM Electricity |
20.47 |
|
K Handley/HMRC/LCC Pension |
2526/079 |
Staff Costs |
1019.34 |
|
Tony Gibbons |
2526/080 |
Village Maintenance/Cemetery/Office Maintenance |
418.00 |
Due to the damage to the Dambusters Memorial the Council proposed, seconded and unanimously agreed to fund the repair.
b) To note the bank reconciliation
The bank reconciliation of £84,036.86 as of 30/06/2025 was noted.
FC/9/07/25 To consider and respond to the TRO DM/2167 Tattershall Road proposed 30 mph speed limit
The Council commented that the proposed plans did not show where the 40-mph speed limit extended to and did not address the speed around the Abbey Lodge turning. There was also no indication of a pedestrian crossing near Skylark Avenue.
It was proposed, seconded and unanimously agreed to invite Leila Hardy from Highways to the next Council meeting for Councillors to discuss these issues. It was also proposed that Leila be invited to participate in a meeting/walkaround Woodhall with Councillors This was seconded and unanimously agreed by Councillors.
FC/10/07/25 To receive a report from the Royal Square working group and resolve further action
The Chairman reported back that the designer has been asked to produce a more detailed proposal so that grant funding can be applied for.
Councillor Watts had received feedback regarding the ELIF bid and he commented that it was frustrating that it appeared that they did not understand the context of the bid. Councillor Leyland offered to liaise with the Council regarding funding.
FC/11/07/25 To consider the siting of blue heritage plaques at sites of special interest around the village
The Chair explained that as part of the Heritage trail around the village and the proposed Heritage trail in Royal Square, the Heritage Committee would like to site blue plaques around the village. The role of the Parish Council would be to support via funding the blue plaques.
The Council supported this idea in principle.
FC/12/07/25 To consider and respond to LCC regarding the proposed revocation of exemption for cyclists from the one-way order-Coronation Road and King George Avenue
It was proposed, seconded and unanimously agreed that the Council support this revocation.
FC/13/07/25To note the applications received for the post of Parish Clerk
The Councillors noted the two applications received.
FC/14/07/25 To note the Public Path Creation Order for the creation of a Public Bridleway at the Water Rail Way
This was noted by the Councillors.
FC/15/07/25 To consider a grant application from Woodhall Spa Community Band
It was proposed, seconded and unanimously resolved to award £600 to Woodhall Spa Community Band
FC/16/07/25 To note the information from ELDC regarding A Greater Lincolnshire for All
This was noted by the Councillors.
FC/17/07/25 To consider formally inviting a representative from Anglian Water to the next meeting to discuss issues arising from increased development within the village
It was proposed, seconded and unanimously agreed by the Council to invite a representative to the next meeting. Councillor Sanderson will formally invite Anglian Water to discuss specific issues within the village and future problems which may arise because of the development within the village.
FC/18/07/25 Planning matters
02557/25/FUL Extension and alterations to existing dwelling to provide additional living accommodation and replacement roof over attached garage.
Location: The Heathers, St Peters Drive, Woodhall Spa, Lincolnshire, LN10 6SY
It was proposed, seconded and unanimously resolved to support this application.
02547/25/FUL Extensions and alterations to existing dwelling to provide additional living accommodation
Location: 8 Arnhem Way Woodhall Spa Lincolnshire LN10 6TJ
It was proposed, seconded and unanimously resolved to support this application
02280/25/LBA Conversion of and alterations to existing dwelling to provide guest accommodation, including the installation of a trapdoor over the cellar steps, new/replacement timber flooring, removal of an internal chimney stack, alterations to a modern fireplace, removal of existing timber doors, installation of new windows, insulation board and plaster between existing pillars and the installation of a new log burner and flue.
Location: Old Abbey Farm, Kirkstead, Lincolnshire LN10 6UH
It was proposed, seconded and unanimously resolved to support this application
Full Planning
The following were noted by the Council.
02208/25/FUL Extension and alterations to existing dwelling to provide additional living accommodation
Location: 42 Tor O Moor Road, Woodhall Spa, Lincolnshire, LN10 6TD
02109/25/FUL Installation of an electric vehicle charger
Location: Old Hall, Abbey Lane, Kirkstead, Lincolnshire, LN10 6UH
02308/25/FUL Extension and alterations to existing dwelling to provide additional living accommodation
Location: Crossways Cottage, Sandy Lane, Woodhall Spa, Lincolnshire LN10 6UR
Tree Works
The following were noted by the Council.
EZY/0049/25/TCA T1 Birch-remove due to substantial lean.
Location: 4 Stanhope Avenue, Woodhall Spa, LN10 6SP
EZY/0048/25/TCA T1 Sycamore -proposed felling due to ivy type growth, off shoots of the tree are now restricting access to the public footpath. Overhangs building within LN10 6TU perimeter boundary.
Location: 1 Cornwall Terrace, Tattershall Road, Woodhall Spa, LN10 6TU
FC/19/07/25 To confirm the date of the September Full Council meeting as the 16th September
The date was confirmed.
Meeting closed at 8.25 p.m.