2023 Parish Council Minutes of Meetings

MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 21 MARCH 2023 AT 7.15PM AT THE COUNCIL OFFICE. 

Public Forum

Members from Love Martin Moor group were present. They addressed the Council with their concerns regarding a proposed chicken waste anaerobic digestor which is currently being discussed in Martin Moor. The impact on Woodhall Spa would be the increased number of HGV travelling through the centre of the village on a daily basis, transporting chicken manure. The Council were aware of the situation and the Planning Committee have already started requesting information, however they are aware that it is not currently a full planning application. 

In Attendance

Councillors R Brown Chairman, J Sanderson, R Etches, and R Williams.   

Also present: 

LCC Councillor P Bradwell

ELDC Councillor T Kemp

Joann Greer, Clerk

FC/1/3/23 Comments from the Chairman

Councillor Brown welcomed everyone to the meeting.

FC/2/3/23 Apologies for absence with reason given 

Apologies were noted and accepted from Councillors Cooke, Shaw and Gammage. 

FC/3/3/23 Declaration of Members’ interests in accordance with the Localism Act 2011

(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)

No declarations were made.

FC/4/3/22 To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote)

No dispensation requests were made.

FC/5/3/23 To receive the draft notes to be approved as the minutes, Full Council Meeting Tuesday 21 February 2023

One amendment was required at FC/5/2/23 which should read keeping events safe. It was then proposed, seconded, and unanimously resolved to accept the notes as a true record of the meeting.

FC/6/3/23 To receive a report from Lincolnshire County Council & East Lindsey District Council  

LCC Councillor Bradwell updated the Council on the proposed one way system around the Pine Woods, there has not been a start date proposed and further consultation is required. There is a possibility of additional car parking also in the Pine Woods, but this is not yet confirmed. 

ELDC Councillor Tom Kemp informed the Council the district budget has now been finalised.

FC/7/3/23 Financial Matters 

a)    To approve automated, retrospective, and future payments to be made

It was proposed, seconded, and unanimously resolved to approve the payment list.

b)    To note the bank reconciliation

Bank reconciliation as of 28/02/2023 of £115,267.03 was noted.

FC/8/3/23 To receive an update of the Asset Transfer

The Clerk informed the Council that all paperwork request from the Parish Council and been signed and returned to the solicitors, the sum of £20,000.00 from ELDC for the upkeep of the Dambusters Memorial has also been formally requested.

FC/9/3/23 To receive a report regarding possible locations of dog waste bins at the Rally Field / Cricket Club prior to application to ELDC 

Councillor Etches had walked the route and identified 4 locations which he thought would be suitable sites for dog waste bins. The Council agreed the Clerk should start the application process with ELDC. 

FC/10/3/23 To consider a corporate response to negative comments directly about WSPC on social media

It was proposed, seconded, and unanimously resolved Councillors are not to get dragged into conversations on social media complaining about the work or assets managed by WSPC. People generating such comments are to be politely instructed to contact the Parish Clerk and provide email or telephone contact details. 

FC/11/3/23 To receive an update regarding weather and animal damage to the Kirkby Lane Cemetery, review current management systems and update where necessary

During the heavy winds of last week, a tree came down in the cemetery. It has since been removed by Welton Garden Services (cemetery grounds contractor) they have also been tasked to treat the chaffer grub situation at the cemetery and the damage caused by the rooks. The damage to a neighbour’s fence from the fallen tree has been replaced by WSPC village maintenance contractor. The perimeter wire fence has also been inspected for any damage. There are no damaged areas to let rabbits, badgers, or deer in. 

The issues caused by the moles has also been addressed by requesting the pest control contractor attends to deal with the problem.

The Council stated the cemetery management systems were robust and did not need additional cover at this time.

FC/12/3/23 To review the commemoration event of 100 years of the village War Memorial, held on March 18, comments on what worked/didn’t work

The Council reviewed the memorial event and agreed it was well attended and went well. Invited attendees included the Brownies, Guides, Scouts, St Andrews School, Royal British Legion, RAF, Fire Service and EMAS. Many members of the public were also present.

Councillor Brown would like to introduce a slight commentary for future events and Councillor Etches is happy to be the RAF Coningsby liaison.   

The Chairman closed the meeting at 7.55pm