2023 Parish Council Minutes of Meetings

MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 18 APRIL 2023 AT 7.00PM AT THE COUNCIL OFFICE. 

Public Forum

No members of the public were in attendance.

In Attendance

Councillors R Brown Chairman, J Sanderson, A Gammage, R Williams, and David Kisubika.   

Also present: 

Joann Greer, Clerk

FC/1/4/23 Comments from the Chairman

Councillor Brown thanked all who attended the meeting.

FC/2/4/23 Apologies for absence with reason given 

Apologies were noted and accepted from Councillors Cooke, Shaw and Etches. 

FC/3/4/23 Declaration of Members’ interests in accordance with the Localism Act 2011

(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)

No declarations were made.

FC/4/4/22 To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote)

No dispensation requests were made.

FC/5/4/23 To receive the draft notes to be approved as the minutes, Full Council Meeting Tuesday 21 March 2023

It was proposed, seconded, and unanimously resolved to accept the notes as a true record of the meeting.

FC/6/4/23 To receive a report from Lincolnshire County Council & East Lindsey District Council  

No representation from County or District Council. 

FC/7/4/23 Financial Matters 

a)   To approve automated, retrospective, and future payments to be made

It was proposed, seconded, and unanimously resolved to approve the payment list.

b)   To note the bank reconciliation

Bank reconciliation as of 31/03/2023 of £106620.28 was noted.

c)   To assign the internal auditor

Sarah Nash from Taxing Times was assigned as the internal auditor.

FC/8/4/23 To receive an update of the Asset Transfer

No further information was available regarding the transfer.

FC/9/4/23 To consider the tenders for Royal Square 3-year garden / maintenance contract and resolve contractor for the position

Council agreed to consider the two tenders provided. Details had been made available via social media, notice board, Wapentake, and web site however only 2 people applied. Council considered the efforts made to advertise the opportunity and satisfied themselves the contract had been widely circulated.  

It was proposed, seconded, and unanimously resolved to award the contract to Tony Gibbons& partner once the asset it transferred. 

FC10/4/23To consider the Rally Field draft agreement between WSPC and JPWS resolution to adopt

It was proposed, seconded, and unanimously resolved to work with the draft details in the proposed agreement. 

FC/11/4/23 To note the Parish Council election results and the General Power of Competence Status assigned to the Council from May 2023 

The Parish Council elections were uncontested, therefore all who were nominated were elected.

As 8 Councillors are elected, and the Clerk is CiLCA qualified WSPC now hold the position of Parish Council with the General Power of Competence.

FC/12/4/23 To review the Annual Parish Meeting event, held on April 14, comments on what worked/didn’t work

Councillors felt the format worked well, and the opportunity for residents to write their questions down for further review was productive. Councillor Brown is to form a table of questions for consideration at the next Council meeting.

It was suggested to have a Councillor at each desk to answer questions as well as on the floor. 

FC/13/4/23 To resolve to move into closed session to consider and resolve staffing matters.

It was proposed, seconded, and unanimously resolved to move into closed session to discuss staffing matters.

It was resolved to award the assistant clerk full pay for 4 months whilst absent, with a review in July 2023.

It was resolved to cover a maximum of 6 additional hours per week for the Clerk when required during the assistant’s absence.

Both Committee Meetings would be included in the Full Council Meeting, therefore holding one public meeting per month until staffing levels return to normal.

The Chairman closed the meeting at 7.50pm