November 2023 Minutes
MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 21 NOVEMBER 2023 AT 7.00PM AT THE COUNCIL OFFICE.
Public Forum
2 members of the Rotary Club were present requesting the Parish Council change the venue of the carol service from St Peters Church back to Royal Square.
The Council stated this was not possible for this year.
In Attendance
Chairman Councillor Richard Brown, Councillors Becky Shaw, John Sanderson, Roger Etches, Andrew Gammage, Peg Sanderson, Shirley Elphick and Rod Williams.
Also present:
ELDC Tom Kemp
Joann Greer, Parish Clerk
FC/1/11/23 Comments from the Chair
The Chairman did not make any comments.
FC/2/11/23 Apologies for absence with reason given
Apologies had not been received from Councillors Cooke & Kisubika who were absent from the meeting.
Apologies from LCC Councillor Bradwell and ELDC Councillor Leyland were received.
FC/3/11/23 Declaration of Members’ interests in accordance with the Localism Act 2011
(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)
Councillor Etches declared a personal interest regarding tree works application at Woodbine Villa.
FC/4/11/23 To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote)
No requests were made.
FC/5/11/23 To consider an applicant for the parish council vacancy, resolution to co opt
The applicant who had completed the registration paperwork was unable to attend the meeting.
FC/6/11/23 To receive the draft notes from the Full Council Meeting Tuesday 17 October to be approved as the minutes
It was proposed, seconded, and resolved by Councillors in attendance at the October meeting to accept the draft notes as an accurate account of the meeting.
FC/7/11/23 To receive a report from Lincolnshire County Council & East Lindsey District Council
Councillor Tom Kemp informed the Council the matter of bottle bank and public conveniences were currently being handled at ELDC. Councillor Kemp offered his help if the Council wished to set up an emergency action plan.
FC/8/11/23 Financial Matters
a) To approve automated, retrospective, and future payments to be made
It was proposed, seconded, and unanimously resolved to approve the payments as listed.
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b) To note the bank reconciliation
The reconciliation figure of £139,977.15 was noted.
c) To note the NALC national pay award and budget implications
The pay award was noted with a budget implication of £2000 per annum plus on costs.
d) To consider the second draft budget 2024/25
The draft budget was considered. Minor alterations were made. The Clerk is to send out updated figures for consideration at the December meeting.
FC/9/11/23 To receive further information regarding village drainage concerns, sewage, flooding dykes and resolve action
Councillors Etches and Sanderson completed a village wide drainage exploration with a local resident with exceptional knowledge on the issue. It was recommended the parish council contact Witham Third Drainage Board to discuss the matter in more depth. It was proposed, seconded, and unanimously resolved to contact the board. ELDC Councillor Tom Kemp, who was present at the meeting, is a member of the board and will liaise with the Clerk.
FC/10/11/23 To receive a brief report regarding the Blankney Fen Anaerobic Digester meeting
Councillor Sanderson attended a recent meeting regarding the current scoping exercise to put an anaerobic digester at the old RAF station in Martin. The issue for Woodhall Spa as a neighbouring parish would be the excessive number of lorries transporting chicken and other animal waste to power the digester straight through the village. WSPC agreed with the independent action group in their aim to get this development idea cancelled.
Councillor Sanderson is to write a brief article for the Wapentake article highlighting where people can find out more about the group, this would also be available on WSPC website.
FC/11/11/23 To consider a quote for replacement external office lighting and resolve expenditure
It was proposed, seconded, and unanimously resolved to install the outdoor safety lighting at a cost of £324.00
FC/12/11/23 Planning Matters
a) To consider and respond to Planning Application S/215/01988/23 – To site a marquee to the west of the existing public house (works already started).
LOCATION: THE MALL, STATION ROAD, WOODHALL SPA, LN10 6QL
It was proposed, seconded, and unanimously resolved to object to this planning application due to the fact it is not in keeping with the conservation area and is not pleasing to look at.
b) To consider and respond to Planning Application S/215/01979/23 – Alteration to existing property to replace 3no. windows.
LOCATION: 1-2 CLARENCE ROAD, WOODHALL SPA, LN10 6TZ
It was proposed, seconded, and unanimously resolved to support this application.
c) To consider and respond to Planning Application S/215/02021/23 – Aalteration to existing dwelling to provide 2no. dormer windows and erection of a detached outbuilding to provide a gym/spa.
LOCATION 22 HORNCASTLE ROAD, WOODHALL SPA, LN10 6UZ
It was proposed, seconded, and unanimously resolved to support this application.
d) To consider and respond to Planning Application S/141/02133/23 – Construction of a vehicular access, hardstanding and service road for the new crematorium. *Please note this is outside the parish boundary, do you still wish to comment? *
LOCATION: LAND NORTH AND WEST OF MARTIN BRIDGE, HORNCASTLE ROAD, MARTIN
This application was noted but no comments made.
To note Planning Contravention Notice
EC/094/004001/23 Nature of investigation 1) change of land for agricultural use 2) Erection of outbuildings without planning permission 3) Siting of shipping containers without planning permission 4) Siting of a caravan used for residential use
LOCATION: LAND NORTH OF REDDINGS WOOD, KIRKBY LANE, KIRKBY ON BAIN
This information was noted.
Tree Work Notification
EZY/0104/23/TCA Proposed Tree works: Woodbine Villa, The Broadway. To fell a rotting willow tree.
EZY/0110/23/TCA Proposed Tree Works: Ingle View, The Broadway. To remove 1 x Holly Tree, 1 x Portuguese Laurel to give space to adjacent Lime Trees.
EZY/0108/23/TPA Tree Preservation Order: Ashdown, 7 Oak Close Woodhall Spa. Mixed hardwoods to remove and fell trees protected by a Tree Preservation Order to allow more light.
It was proposed, seconded, and unanimously resolved to object to the felling of the trees, contact the tree officer to see if remedial maintenance on the trees could be done in the first instance.
Facilities Matters
FC/13/11/23 To consider JPWS comments regarding the Rally Field lease agreement. To finalise the lease agreement between JPES and WSPC
JPWS requested that the clause relating to community groups having the right to camp at the site for 12 days use per year with no fee be removed.
It was proposed, seconded, and unanimously resolved to keep the 12 days per annum available for community use at no cost, but remove the word camping.
FC/14/11/23 To receive a brief update regarding the PSPO meeting with the cricket club and dog walkers’ representatives
Councillor Etches held a meeting with the dog walking group and the cricket club representatives to update them on the current situation. Stating ELDC dog warden will be patrolling the area on an ad hoc basis ensuring dog walkers had the means to clean up after their dogs. Councillor Etches then informed the 2 groups that a Public Space Protection Order (PSPO) would be applied for by WSPC early in the new year when the application process is opened with ELDC. The PSPO would state dogs are to be kept on a lead at all times, breach of these conditions would result in a penalty fine, plus owners are to clean up after their dogs.
FC/15/11/23 To receive feedback regarding the Remembrance Day Parade
The feedback regarding Remembrance Day was very positive. The P.A. System worked very well, and organisation of the parade was well thought out and will follow the same procedure next year. Minor issues included the church service starting 10 minutes early and the drummer was a little ahead of the parade once it arrived at the centre of the village.
FC/16/11/23 To receive an update regarding the church-based Carol Service at the Christmas Fayre
The Assistant Clerk has been managing this event. St Andrews and Kirkby on Bain Schools were all ready for the indoor event. Father Spencer will be running the service, supported by the community band. Councillor Shaw will be representing the parish council and saying a reading.
FC/17/11/23 To set the date of the next Full Council/Hybrid meeting
The third Tuesday in the month is 19 December.
FULL COUNCIL MEETING
PLANNING COMMITTEE MEETING
19 DECEMBER 2023
7.00 PM
COUNCIL CHAMBERS