2023 Parish Council Minutes of Meetings

MINUTES OF THE WOODHALL SPA PARISH COUNCIL MEETING HELD ON TUESDAY 17 OCTOBER 2023 AT 7.00PM AT THE COUNCIL OFFICE. 

Public Forum

One member of the public wanted the Council to consider the United Nations declaration regarding priorities for decision making. 

Another member was interested in a planning application, there was also representation from anaerobic digester plant in Martin.

In Attendance

Councillors Becky Shaw, John Sanderson, Roger Etches, Mark Cooke, Andrew Gammage, Peg Sanderson, Shirley Elphick and Rod Williams.   

Also present: 

LCC Patricia Bradwell

ELDC Craig Leyland

Joann Greer, Parish Clerk

FC/1/10/23 Comments from the Chair

The Vice Chair, Councillor Becky Shaw chaired the meeting in Councillor Browns absence.

FC/2/10/23 Apologies for absence with reason given 

Apologies from Councillor Brown and Kisubika were acknowledged and accepted.

Apologies from ELDC Councillor Kemp were also received.

FC/3/10/23 Declaration of Members’ interests in accordance with the Localism Act 2011

(Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form or put in writing to the Monitoring Officer at East Lindsey District Council)

Councillor Cooke declared an interest in agenda item 7c and 8.

FC/4/10/23 To consider requests from members for a dispensation on any items on the agenda (In accordance with the Localism Act 2011 the Parish Council has the authority to grant any members present a dispensation on their disclosable pecuniary interest so that they may take place in the debate and vote)

No requests were made.

FC/5/10/23 To receive the draft notes from the Full Council Meeting Tuesday 19 September to be approved as the minutes

It was proposed, seconded, and resolved by Councillors in attendance at the September meeting to accept the draft notes as an accurate account of the meeting.

FC/6/10/23 To receive a report from Lincolnshire County Council & East Lindsey District Council 

Councillor Craig Leyland stated the public toilets were earmarked for demolition and the usage of the bottle bin on the Broadway carpark was being monitored before a decision was made to remove them. 

FC/7/10/23 Financial Matters 

a)   To approve automated, retrospective, and future payments to be made

It was proposed, seconded, and unanimously resolved to approve the payments as listed.

b)   To note the bank reconciliation

The bank reconciliation of £149,585.88 was noted.

c)   To consider a request from LIVES for a donation and resolve

It was proposed, seconded, and unanimously resolved to make a donation of £1000 to LIVES to support their much-needed services in the parish.

FC/8/10/23 To consider the Rally Field lease agreement with JPWS and area to be included as identified on the land registry plan

The Council considered the lease document. It was proposed, seconded, and unanimously resolved to send to JPWS for signing

FC/9/10/23 To receive an update regarding Royal Square Developments and resolve actions: 

a)   To receive an update regarding the identified tree works and tender process 

The trees identified in the tree survey were included in the document which went out to tender. Responses are request prior to the next meeting. The response from ELDC tree department should be received by this time.

b)   To receive an update regarding electricity provision 

The Council electrician has made safe the damaged cable and lowered the socket for Remembrance Day.

FC/10/10/23 Due to the very successful uptake of glass collection in domestic recycling consider formally requesting ELDC to remove the glass bottle banks on the Broadway car park releasing much needed additional car parking spaces.

It was proposed, seconded, and unanimously resolved to formally request ELDC to remove the bottle banks.

FC/11/10/23 To receive information regarding village drainage concerns

Councillor Etches informed the council he had met with a local resident regarding poor drainage conditions across the south of the village. More work is required, land owners’ permission would need to be sought for investigative works by the Internal Drainage Board.

FC/12/10/23 To receive an update regarding the Remembrance Day Parade and resolve actions including options for pa system

More volunteers are required at this point.

It had been identified that the WSPC pa system no longer works. It was proposed, seconded, and unanimously resolved to set a maximum budget of £1500 to replace the system.

FC/13/10/23 To consider and resolve the format for the Carol Service at the Christmas Fayre 

Three schools are invited to take part accompanied by the Community Band. The church has been offered as a location which would be warmer and brighter.

It was proposed, seconded, and unanimously resolved to hold the children’s carol service at St Peter’s church.

FC/14/10/23 To consider a request to remove content on the village notice board to display local children’s artwork of a train leading up to the Christmas period 

The Children from St Andrews School are permitted to display their Christmas Train Project at the village notice’s location. 

FC/15/10/23 Planning Matters

a)   To consider and respond to Planning Application S/215/01796/23 – Replacement of single glazed windows with white PVCU windows.

LOCATION: RIVENDELL, GREEN LANE, WOODHALL SPA, LN10 

It was proposed, seconded, and unanimously resolved to support this application.

b)   To consider and respond to Planning Application S/215/01899/23 – Section 73 application in relation to conditions no. 2 (approve plans) condition no. 3 (window frames & fittings) condition no. 4 (roofing materials) condition no. 5 (soffits & Facias) and condition no. 6 (external materials) as previously imposed on S/215/02242/21 for alterations to existing community hall to include replacement windows, front entrance doors, roof, facias, and soffits.

LOCATION: ST PETERS CHURCH HALL, THE BROADWAY, WOODHALL SPA, LN10 6SQ

It was proposed, seconded, and unanimously resolved to support this application.

c)   To consider and respond to Planning Application S/215/01790/23 - Erection of 1no. house with the construction of vehicular access, existing dwelling, and associated dwelling, on site to be demolished. 

LOCATION: LAND AT WATERLOO FARM, MONUMENT ROAD, WOODHALL SPA

It was proposed, seconded, and unanimously resolved to support this application.

Planning Permission Granted

The following decisions were noted.

S/215/01589/23 7 King Edward Cresent

S/215/01554/23 4 Coronation Road
    
Tree Work Notification

The following tree applications raised no comments.

EZY/0100/23/TPA Tree Preservation Order: 10 Spa Road 

EZY/0099/23/TPA Tree Preservation Order: 51 Woodland Drive 

EZY/0101/23/TPA Tree Preservation Order: Oak Tree House, Ebrington Close

The 2 following complaints were noted.

EC/094/00401/23 Complaint received 1) change of use of land for agricultural use

2) erection of outbuildings without planning permission

LOCATION: LAND NORTH OF REDDINGS WOOD, KIRKBY LANE, KIRKBY ON BAIN

EC/215/00323/23 Complaint received: Erection of a marquee without planning permission

LOCATION: THE MALL HOTEL, STATION ROAD

Facilities Matters

FC/16/10/23 To consider and resolve the DRAFT lease agreement arranged with Sills & Betteridge between WSPC and JPWS and area to be included as identified on the land registry plan

This agenda item was covered earlier in the agenda, item 8.

FC/17/10/23 To receive an update report from Councillor Etches regarding Public Space Protection Order for the Cricket Club and Jubilee Park.

WSPC are able to apply for a PSPO in 2024, Councillor Etches is to arrange a meeting with the cricket club and the dog walkers’ group to explain the situation.

FC/18/10/23 To consider a community grant application from Jubilee Park Bowling Club

The grant application was for equipment at the club.

It was proposed, seconded, and agreed by a majority of Councillors to award the club £300 towards the equipment. Councillor Willams objected to this decision.

FC/19/10/23 To set the date of the next Full Council/Hybrid meeting

The third Tuesday of the month is Tuesday 21st November.

FULL COUNCIL MEETING
PLANNING COMMITTEE MEETING
21 NOVEMBER 2023
7.00 PM 
COUNCIL CHAMBERS